1. Introduction
CharityPokerLV ("we," "us," or "our") is a Nevada-based charity poker event management company. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website (charitypokerlv.com), register for events, submit forms, or otherwise interact with our services. This policy is designed to comply with applicable Nevada Revised Statutes (NRS), federal privacy laws, and Nevada Gaming Control Board regulations.
By accessing our website or using our services, you consent to the practices described in this Privacy Policy. If you do not agree, please do not use our website or services.
2. Information We Collect
2.1 Information You Provide
We collect personal information you voluntarily provide when you:
- Register to play in a charity poker tournament (name, email, phone, experience level)
- Submit an event proposal as a charitable organization (organization name, contact name, email, phone, fundraising goals)
- Contact us through our contact form (name, email, phone, message content)
- Make a donation or register as a sponsor (name, email, donation amount)
- Subscribe to communications or request information
2.2 Information Collected Automatically
When you visit our website, we automatically collect certain information through standard web technologies:
- IP address, browser type, operating system, and device identifiers
- Pages visited, time spent on pages, and navigation patterns
- Referring website or search engine
- Approximate geographic location (city/state level, derived from IP address)
We use Cloudflare Web Analytics for anonymous, aggregate traffic reporting. This service does not use cookies or collect personal identifiers.
2.3 Information from Third Parties
We may receive information from partner charitable organizations regarding event attendees, sponsors, or donors, solely for the purpose of event coordination and compliance.
3. How We Use Your Information
We use the information we collect to:
- Process event registrations and manage tournament participation
- Communicate about upcoming events, results, and charitable impact
- Process donations and sponsorships
- Respond to inquiries and provide customer support
- Comply with Nevada Gaming Control Board reporting requirements
- Comply with applicable NRS and federal regulations regarding charitable gaming
- Improve our website, services, and event experience
- Maintain records required by NRS Chapter 463 (Licensing and Control of Gaming) and NRS Chapter 462 (Charitable Lotteries)
4. Legal Bases for Processing
We process your personal information under the following legal bases:
- Consent: When you submit a form or register for an event
- Contractual necessity: To fulfill event registrations and sponsorship agreements
- Legal obligation: To comply with NRS, federal law, and Gaming Control Board regulations
- Legitimate interest: To improve our services and maintain security
5. Nevada Gaming Control Board Compliance
CharityPokerLV is approved by the Nevada Gaming Control Board to conduct charitable poker events. In accordance with NRS Chapter 462 and applicable Gaming Control Board regulations:
- We maintain records of all charitable gaming events, including participant information, as required by the Board
- We report event proceeds, charitable distributions, and compliance data to the Board as mandated
- We retain event-related records for a minimum of five (5) years, or as otherwise required by the Board
- We cooperate fully with Gaming Control Board audits and inspections
- Participant information may be disclosed to the Board upon lawful request
6. Disclosure of Your Information
We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:
- Partner charities: Event registration information with the benefiting charitable organization for event coordination
- Nevada Gaming Control Board: As required by NRS and Board regulations for charitable gaming compliance
- Legal compliance: When required by law, court order, or governmental authority
- Service providers: With trusted third-party providers who assist in operating our website and services (e.g., web hosting, email delivery), bound by confidentiality obligations
- Safety: To protect the rights, property, or safety of CharityPokerLV, our participants, or the public
7. Data Security
We implement commercially reasonable administrative, technical, and physical safeguards to protect your personal information, including:
- SSL/TLS encryption for all data transmitted through our website
- Access controls limiting who can access personal information
- Regular security assessments of our hosting infrastructure
- Secure hosting on hardened infrastructure with monitoring
No method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
8. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law:
- Event registration records: Minimum five (5) years per NRS and Gaming Control Board requirements
- Financial records (donations, sponsorships): Minimum seven (7) years per federal tax law (26 U.S.C. § 6501)
- Contact form submissions: Two (2) years from date of submission, unless ongoing correspondence
- Website analytics: Aggregate, non-identifying data retained indefinitely
9. Your Rights
Depending on your jurisdiction, you may have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information, subject to legal retention requirements
- Opt-out: Unsubscribe from marketing communications at any time
Nevada residents: Under NRS 603A, you have the right to request that we do not sell your personal information. We do not sell personal information. To exercise any rights, contact us at [email protected].
10. Cookies and Tracking
Our website uses minimal tracking technologies:
- Cloudflare Web Analytics: Anonymous, cookie-free traffic analytics provided by Cloudflare. No personal data is collected or stored by this service.
- Essential cookies: Session cookies necessary for website functionality (e.g., form submissions). These are strictly necessary and do not require consent.
We do not use third-party advertising cookies, social media trackers, or cross-site tracking technologies.
11. Children's Privacy
Our events are open to individuals 21 years of age and older, in accordance with Nevada gaming regulations. We do not knowingly collect personal information from anyone under 21. If we learn that we have collected information from a person under 21, we will delete that information promptly.
12. Federal Compliance
This Privacy Policy is designed to comply with applicable federal laws, including:
- CAN-SPAM Act (15 U.S.C. §§ 7701-7713): All marketing emails include an unsubscribe mechanism and our physical mailing address
- IRS Reporting (26 U.S.C.): We maintain records of charitable contributions as required for tax reporting purposes. Donors are responsible for obtaining and retaining receipts for tax deductions
- Children's Online Privacy Protection Act (COPPA): Our website is not directed at children under 13, and we do not knowingly collect information from children
13. Third-Party Links
Our website may contain links to third-party websites, including partner charities, sponsors, and social media platforms. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party website you visit.
14. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our website with a revised effective date. Your continued use of our website after changes are posted constitutes acceptance of the revised policy.
15. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, contact us:
We will respond to all requests within thirty (30) days, as required by NRS 603A.